Work purchases
Keep tools, subscriptions, supplies and travel receipts attached to consistent expense records.
For sole traders
Keep sole trader receipts and expenses ready when you need them.
AI Expense brings receipt photos, invoice PDFs and email attachments into one searchable workflow for independent workers and sole traders.
Capture receipts anywhere from your phone
Review line items, tax and supplier details
Search and export records without sorting folders again
Get AI Expense on mobile
Install the app from the App Store or Google Play and continue this workflow on mobile.
Workflow
Keep receipt capture, review, and export in one flow.
AI Expense keeps the original file, extracted fields, and export history connected so users can move from upload to reporting without rebuilding context.
1
Photograph a receipt or import an existing image or PDF
2
Bring invoice attachments in from email
3
Review extracted fields and line items
4
Categorise, search and export the finished expense records
Use cases
Built for real expense and invoice workflows.
Tax preparation
Find deductible purchase evidence faster instead of rebuilding a year of folders at tax time.
Client and project costs
Search supplier names, notes and line items when checking costs for a particular job.
Related pages
Explore adjacent workflows on AI Expense.
Related guides
Continue with practical AI Expense articles.
Ready to try AI Expense?
Use the mobile app to scan documents, then continue expense review and support workflows across the AI Expense web surface.
FAQ
Common questions about this workflow.
Can a sole trader import both receipts and invoices?
Yes. AI Expense accepts receipt photos, existing images, PDF invoices and supported email attachments in the same workflow.
Can I search the text inside old documents?
Yes. Recognized document information can be searched so you can find records without remembering the original filename.
Can records be exported for bookkeeping or tax work?
Yes. Reviewed and categorized expense records can be exported for later reporting or professional review.