Daily bookkeeping intake
Create one repeatable path for staff photos, supplier PDFs and billing emails.
Business expense workflow
Turn incoming business documents into bookkeeping-ready records.
AI Expense helps small businesses collect documents from camera, file upload and email, split multi-invoice files, extract details and prepare clean exports.
Import photos, PDF files and invoice emails
Automatically split files containing multiple invoices
Review line items, categories and export-ready records
Get AI Expense on mobile
Install the app from the App Store or Google Play and continue this workflow on mobile.
Workflow
Keep receipt capture, review, and export in one flow.
AI Expense keeps the original file, extracted fields, and export history connected so users can move from upload to reporting without rebuilding context.
1
Collect receipts and supplier invoices from every supported source
2
Split combined files into individual documents
3
Review extracted header fields and line items
4
Categorize, search and export bookkeeping-ready records
Use cases
Built for real expense and invoice workflows.
Multi-invoice documents
Separate a combined scan or PDF before reviewing each invoice as its own record.
Month-end preparation
Search incomplete records, finish categorization and export cleaner information for bookkeeping.
Related pages
Explore adjacent workflows on AI Expense.
Related guides
Continue with practical AI Expense articles.
Ready to try AI Expense?
Use the mobile app to scan documents, then continue expense review and support workflows across the AI Expense web surface.
FAQ
Common questions about this workflow.
Can one PDF contain several invoices?
Yes. AI Expense supports automatic document splitting so multiple invoices can become separate records for review.
Does it replace bookkeeping software?
AI Expense focuses on document capture, recognition, organization, search and export so cleaner records can move into the next bookkeeping step.
Can staff submit receipts while travelling?
Yes. Receipts can be photographed and uploaded from a phone while the purchase details are still easy to confirm.