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AI Expense
Effective Date: 2026-07-31
App / Service: AI Expense
Website: https://ai-expense.emuinbox.com
Contact: [email protected]
AI Expense may publish these Terms on https://ai-expense.emuinbox.com and may also provide access to them within the app where supported.
These Terms and Conditions ("Terms") govern your access to and use of the AI Expense mobile application, related APIs, and associated services.
By creating an account, downloading, accessing, or using AI Expense, you agree to these Terms and our Privacy Policy. If you do not agree, do not use the service.
This draft is based on the current AI Expense product scope reflected in the app and related project documents, including account sign-in, email verification and MFA, Google sign-in, invoice and receipt upload, AI/OCR-based recognition, split review, duplicate checking, export tasks, CSV or ZIP downloads, device sharing, yearly subscription, credit top-up purchase, and purchase restoration.
Current product documents also describe a trial-first model with limited introductory benefits, subscription-based paid access, separately purchased credit top-ups, and potential future rewarded-ad reward-unit features for eligible users. If the app checkout screen, store listing, or in-product purchase page shows different commercial details at the time of purchase, that displayed purchase information controls for that purchase.
For Apple App Store review and similar storefront disclosures, AI Expense distinguishes between:
Where the live app provides direct links to these Terms, the Privacy Policy, subscription management, or similar purchase-related disclosures, those in-app links are part of the user-facing purchase and account-control experience.
This Terms draft is intended to support release planning for Australia, the European Union, the United States, and the People's Republic of China. Final published terms should still be reviewed against the live product, the actual store listing, pricing configuration, refund handling workflow, and applicable local law.
You may use AI Expense only if:
If you are using AI Expense on behalf of a company, organization, or other entity, you represent that you have authority to bind that entity to these Terms.
If local law requires parental or guardian consent for minors, you may use the service only with the required consent.
AI Expense is a digital expense-recognition and archive service that may include:
AI Expense is a productivity tool. It does not provide legal, tax, audit, or accounting advice.
As of the current product documents, the service model is designed around:
Specific prices, credit allowances, and trial benefits are controlled by the offer shown at the time of purchase or activation.
You are responsible for:
We may require email verification, MFA, re-authentication, or additional account checks for security or compliance purposes.
On supported devices, the app may also offer optional biometric quick login or quick unlock features supplied by the device operating system. Use of biometric quick login is voluntary, and you can turn it off in the relevant device or app settings where supported. AI Expense does not store your fingerprint, face template, or other biometric template.
If AI Expense offers more than one sign-in method, the available sign-in methods may differ by platform, operating system capability, and compliance requirements.
If you choose Apple sign-in and Apple provides a private relay address, masked address, or "Hide My Email" address, AI Expense may treat that Apple identity as a standalone sign-in account identified by the Apple account subject rather than by a reusable business email address.
For current AI Expense mobile app behavior reflected in the product documents:
You must not:
You retain your rights in the files, data, and other content you submit to AI Expense ("User Content"), subject to the rights needed for us and our service providers to operate the service.
You grant us a limited, non-exclusive, revocable, and territory-appropriate right to host, store, copy, process, transmit, analyze, display, and transform User Content solely as necessary to:
You represent that:
You remain responsible for reviewing AI-generated extraction results before relying on them for accounting, tax, reimbursement, or regulatory purposes.
You acknowledge that invoices, receipts, and related files may contain personal information, sensitive information, payment information, third-party personal information, or confidential business information. You are responsible for reviewing documents before upload and for removing or redacting information that is not needed for the requested AI/OCR recognition, storage, export, or sharing workflow.
To the maximum extent permitted by applicable law, we are not responsible for claims, losses, regulatory complaints, or third-party disputes arising from your unauthorized submission of sensitive information, confidential information, third-party personal information, or content that you did not have the right to upload. This limitation does not exclude any non-waivable consumer, privacy, data protection, or security obligations that apply to us under law.
You must not use AI Expense to:
We may investigate misuse and may suspend or terminate access where reasonably necessary to protect users, the service, or legal compliance.
AI Expense uses automated recognition technologies, including OCR and related AI processing, to identify and structure information from uploaded invoices and receipts.
AI Expense may rely on OpenAI or other third-party AI, OCR, cloud, security, or document-processing service providers to perform or support these functions. These providers may process submitted files, extracted text, prompts, outputs, metadata, and operational logs under their own applicable service terms, privacy notices, data processing agreements, security controls, abuse-monitoring requirements, retention settings, and legal obligations.
You acknowledge that:
AI Expense may block or delay processing where a file is corrupted, unreadable, duplicate, unsupported, or suspected to violate these Terms or applicable law.
For users in the European Union, the United States, Australia, and other regions with privacy or consumer protection rules, nothing in this section limits rights or obligations that cannot be excluded by law. Where required, we will use reasonable efforts to apply appropriate service-provider or processor arrangements, transparency, security measures, and cross-border transfer safeguards for AI/OCR processing.
Certain recognition functions are controlled by credits, trial entitlements, subscription entitlements, or a combination of them.
Unless expressly stated otherwise in the app or purchase screen:
Current product documents describe a limited introductory trial model for eligible users. Trial eligibility rules, trial durations, trial credit amounts, and similar introductory benefits may differ by product version, jurisdiction, platform, promotional campaign, or store offer. The applicable entitlement is the one shown in the live product and purchase flow at the relevant time. Future trial offers, eligibility rules, trial credit amounts, rewarded-ad promotional rules, reward-unit conversion rules, and similar introductory benefits may change or be discontinued for future use or future offers without prior individualized notice unless notice is required by applicable law or platform rules.
Unless the live product, checkout flow, or applicable law states otherwise:
AI Expense may offer eligible users the option to watch certain rewarded advertisements in exchange for limited promotional in-app reward units or similar recognition entitlements.
Third-party ads shown in the app do not imply endorsement by AI Expense of the advertiser, the advertised app, product, service, or offer.
Rewarded ad reward units are optional promotional benefits. They:
Where reasonably possible, AI Expense uses platform and advertising-provider controls intended to limit ad content so that it aligns with the app's applicable platform age rating and policy requirements. Even with such controls, ad availability, ad content, and associated offers may vary by platform, territory, device, privacy settings, advertising inventory, and applicable law.
Unless the live product or in-app disclosure states otherwise, a successfully verified rewarded ad interaction may grant a promotional reward unit or similar recognition entitlement under the live product rules at the relevant time.
A rewarded ad reward unit is granted only when the ad interaction is successfully completed and validly verified under our systems and any applicable third-party provider requirements. We may refuse, delay, reverse, or withhold a reward where the ad was not completed, the event could not be verified, the reward was triggered in error, fraud or abuse is suspected, or the reward would violate platform rules, these Terms, or applicable law.
Where reward units are converted into credits or similar recognition entitlements, the applicable conversion ratio, rounding logic, and minimum unit rules are determined by the live product configuration and in-app disclosures shown at the relevant time. Reward units do not create a separate cash balance, stored value account, or transferable property right.
Rewarded ad programs, eligibility rules, availability, reward amounts, and daily or periodic limits may change, be suspended, or be discontinued for future use or future offers, subject to applicable law and platform rules.
AI Expense credits are measured by recognition workload, not merely by file count or by whether the final result is classified as an invoice.
This means:
If the service presents a different charging rule for a specific workflow, that in-product disclosure controls for that workflow to the extent permitted by law.
Unless the app or checkout flow states otherwise:
Credits may not be sold, transferred, sublicensed, pooled across unrelated users, or traded outside the service unless we explicitly allow it in writing.
If a yearly subscription includes a yearly credit allowance or other recognition entitlement, that allowance is tied to the relevant subscription period and is intended to be used during that paid subscription year.
Unless the app, purchase screen, store terms, or applicable law states otherwise:
This section applies to credits or recognition entitlements included with a subscription. Separately purchased credit packs are governed by the credit-pack terms and the offer shown at checkout, unless the app or purchase flow expressly states that the same expiry rule applies to them.
AI Expense sells digital subscriptions and digital credit packs inside a mobile app. Accordingly:
You agree that:
We do not operate an alternative in-app card payment flow for these in-app digital purchases unless a particular jurisdiction or store rule expressly allows and we choose to offer it.
Before you complete a subscription purchase, the app should disclose the material commercial terms applicable to that offer, such as:
Your purchase is governed by the specific offer displayed at the time of purchase.
Where supported by the app, we may also provide user-facing links or buttons that help you reach the applicable subscription management page, restore purchases, review these Terms, review the Privacy Policy, or contact support.
Where required by platform rules or shown in the live product, the subscription purchase screen may also identify that the yearly plan is an auto-renewing subscription and may present the applicable store-facing price format, including a currency code such as USD, together with the store price display.
If you purchase an auto-renewing subscription:
Credit packs are one-time digital purchases that add contractual usage entitlements to your AI Expense account.
Credit packs are not subscriptions and do not renew automatically unless a future live product disclosure expressly states otherwise.
Credit pack credits are separate from credits included with a yearly subscription. Unless the app, purchase screen, store terms, or applicable law states otherwise, unused credit pack credits do not expire merely because a yearly subscription period ends and will remain associated with your account wallet.
An active yearly subscription is required to purchase and use credit pack credits for AI recognition, except that authorized store review accounts may be permitted to complete a credit pack purchase without an active subscription for platform review purposes. If your subscription expires, is canceled, is not renewed, or otherwise ends, unused credit pack credits remain associated with your account wallet but cannot be used for AI recognition until you regain an active yearly subscription.
Unless required by law or store policy:
The live store offer shown to you at checkout controls the applicable credit-pack configuration, amount, and pricing.
Where supported by the app, the credit-pack purchase screen may also provide direct access to these Terms and the Privacy Policy, and may identify the applicable store-facing price format, including a currency code such as USD, together with the store price display.
Where supported by the platform and product flow, you may restore eligible purchases or re-sync your subscription status. Restoration does not guarantee a refund and does not create duplicate entitlements for the same transaction.
If you cancel a subscription through Apple or Google Play:
Some territories or store policies may allow stronger cancellation or refund outcomes, including immediate-effect cancellation or partial refunds in limited cases. If that applies, the mandatory legal rule or store policy prevails.
You must manage store subscriptions through the relevant store account tools unless we provide another compliant management method.
Deleting your AI Expense account does not by itself cancel an Apple App Store or Google Play subscription. If you have an active auto-renewing subscription, you should also cancel it through the applicable store account tools unless the app or applicable law expressly provides another cancellation flow.
Except where:
all purchases, including subscriptions and credit packs, are final and non-refundable.
This means, to the fullest extent permitted by law:
If Apple, Google, a payment processor, a regulator, a court, or applicable law grants or requires a refund, charge reversal, or cancellation remedy:
Where local law or store policy gives you a stronger right, that right prevails over any stricter limitation in these Terms.
Certain territories may provide additional cancellation or refund rights. Examples may include:
Nothing in these Terms limits any non-waivable rights you have under applicable consumer law.
If your paid plan expires, is canceled, is not renewed, or otherwise ends:
Unless applicable law requires otherwise, after paid retention benefits expire:
For clarity:
Under the current product direction reflected in this repository:
AI Expense may allow you to export data and, where supported, share exported files through your device.
You acknowledge that:
Under the current app behavior reflected in this repository, completed export results are intended to remain downloadable for up to 3 months, after which they may expire and no longer be available.
We are not responsible for unauthorized use by a third-party recipient or third-party app after you choose to share an exported file outside AI Expense.
We may:
We do not guarantee uninterrupted or error-free operation.
If a change materially affects a paid subscription, we will handle notice and future billing changes as required by applicable law and store rules.
The app, software, UI, designs, text, branding, workflows, and underlying service technology are owned by us or our licensors and are protected by applicable intellectual property laws.
Except for the limited rights expressly granted in these Terms, no license or ownership right is transferred to you.
You must not copy, modify, distribute, reverse engineer, decompile, or create derivative works from the service except where non-waivable law allows it.
We may suspend, restrict, or terminate access if:
You may stop using the service at any time. Termination does not automatically entitle you to a refund except where required by law or applicable store policy.
Sections that by nature should survive termination will survive, including payment obligations, intellectual property, disclaimers, limitation of liability, dispute provisions, and rights relating to prior misuse or unpaid amounts.
If your account was created for AI Expense, you may request deletion of that account:
When we process an account deletion request, we will delete or de-identify the personal information and AI Expense business data associated with that app account, except for information we must retain or are permitted to retain for legal compliance, tax, accounting, fraud prevention, security, dispute resolution, or enforcement purposes.
This is intended to include deletion of the user-visible AI Expense expense data associated with that account, such as:
We do not intend to continue keeping your recognized expense history as ordinary reusable in-product business data after account deletion unless retention is legally required.
Examples of minimum records that may be retained on a limited basis include trial abuse-prevention markers, payment or refund records, audit records, and other minimum compliance records reasonably required for fraud prevention, security, accounting, or legal compliance.
If your account was created using Apple sign-in with a relay or "Hide My Email" address, the same deletion rules apply to that AI Expense app account. Deleting the AI Expense account does not remove or change your Apple sign-in settings, Apple relay address settings, or Apple account settings outside AI Expense.
We may require re-authentication, confirmation, or reasonable identity verification before completing account deletion, provided that the deletion process is not made unnecessarily difficult.
If your account deletion request cannot be completed immediately, we may take a reasonable processing period to complete the deletion and may notify you when the request has been completed.
Where the product supports later re-registration or account reactivation for the same underlying account identity:
Examples of records that may remain associated with that same account identity on a limited basis include trial-eligibility markers, subscription or payment history, refund or chargeback facts, audit logs, and other minimum records reasonably required for fraud prevention, security, accounting, or legal compliance.
To the maximum extent permitted by law, the service is provided on an "as is" and "as available" basis.
We do not guarantee that:
Nothing in these Terms excludes, restricts, or modifies any guarantee, warranty, right, or remedy that cannot lawfully be excluded under applicable law.
For Australian consumers, our services come with guarantees that cannot be excluded under the Australian Consumer Law.
For EU consumers and other users with mandatory statutory rights, these Terms operate subject to those rights.
To the maximum extent permitted by law:
Where liability cannot be excluded but can be limited, our liability is limited to the minimum amount permitted by law and, where permitted, to re-supplying the service or paying the cost of having the service supplied again.
Nothing in these Terms excludes liability for fraud, willful misconduct, death or personal injury caused by negligence where such liability cannot lawfully be excluded.
To the extent permitted by law, you will indemnify and hold us harmless from losses, claims, liabilities, damages, and reasonable costs arising from:
This section does not apply to the extent the claim was caused by our own breach, negligence, or misconduct.
These Terms are governed by the laws of New South Wales, Australia, excluding conflict-of-law principles, unless mandatory local law requires otherwise.
If you are a consumer residing in a jurisdiction that grants you mandatory local consumer protections, those mandatory protections continue to apply.
Before starting formal proceedings, you agree to contact us first and try to resolve the dispute in good faith.
If local law does not prohibit it:
Nothing in this section limits rights you may have to complain to a consumer authority, regulator, supervisory authority, or app store platform.
We may update these Terms from time to time.
If we make a material change, we may notify you through the app, by email, through the store listing, or by other reasonable means. Continued use of the service after the effective date of the updated Terms constitutes acceptance, unless applicable law requires more specific consent.
If you do not agree to the revised Terms, you must stop using the service and cancel any recurring subscription in accordance with the applicable store process.
Support Contact
Website: https://ai-expense.emuinbox.com
Email: [email protected]
Privacy Contact
Email: [email protected]
Account Deletion
Website: https://ai-expense.emuinbox.com/account-deletion
Email: [email protected]